Setting Up Your E-mail in Microsoft Outlook Express

This tutorial shows you how to set up Microsoft Outlook Express to work with your e-mail account..

E-mail Account Setup Guide

1. Open Outlook Express, go to the “Tools” menu (if you get other pop-up screens when opening Outlook Express, click the cancel button next to them until you can click on the “Tools” menu), and click on “Accounts…”

Tools Menu


2. When the “Internet Accounts” window appears, click on the “Mail” tab. Click and hold on the “Add” button, moving your pointer over the “Mail…” label and release the mouse button.

Internet Accounts


3. The “Internet Connection Wizard” dialog starts, begin filling out the information it asks for: First, the name you want to appear on all your e-mails you send to people.

Internet Connection Wizard


4. Then enter in your E-mail Address.

E-mail Address


5. Next, enter the e-mail server information as is shown below. Both the incoming and Outgoing mail servers are

Mail Servers


6. Now, enter your full email address and password. Make sure to check “Remember Password” so you don’t have to enter your password everytime you open Outlook.

Remember Password


7. You should end up at this window, so click “Finish”:



8. Now we are back to the “Internet Accounts” window, and you should see the account we just created appear there (make sure you’re still on the “Mail” tab if it does not):

Internet Accounts


9. Click once on the account you just created, then click on the “Properties” button, you will see the window below appear. Click on the tab that says “Servers”. Verify that your settings are the same as in the image below.



10. In that same window, click on the “Advanced” tab, and adjust the settings to reflect the settings in the image below:

If you are using POP3, use the following ports:
Outgoing mail (SMTP): 587
Incoming mail (POP3): 110

If you are using IMAP, use the following ports:
Outgoing mail (SMTP): 587
Incoming mail (IMAP): 143

Please Note: if you are having trouble with the Outgoing Mail, try changing the Outgoing mail (SMTP) to 25 or 486

Outgoing Mail


11. Click “OK” in this properties window, then “Close” in the “Internet Accounts” window. Finally, in the main Outlook Express window, answer “Yes” to the dialog box that asks if you want to download files from the mail server you just added.

Download files from the mail server

E-mail Account Setup Guide

Follow these steps to help keep e-mail running smoothly for you and everyone else on the system.

NOTE: A separate guide for this section is also available.

1. In your main e-mail window, click once on one of your IMAP folders [1] (these are the mail folders stored on the server).
Click “Tools” from the menu bar [2].
Click “Accounts” [3].

IMAP folders


2. Click once on your mail account in the list (it might be the only one listed).
Click the Mail tab [1], and then click Properties [2].

Mail Account


3. Click the “IMAP” tab [1].
Uncheck the option “Check for new messages in all new messages” [2].
Click the “OK” button [3].



4. Click “Close” to close the Internet Accounts window.

5. Back in your main e-mail window, click the “Tools” item on the menu bar, and select “Options…”



6. Make sure that the “General” tab is selected. There are a great number of options here to explore, but the one that we are concerned with right now is the checkbox labeled “Check for new messages every __ minutes”. Make sure this option is checked and set the value to 15 minutes.

When finished, click the button labeled “OK” to return to Outlook Express’s main window.

General Tab

LDAP Setup

1. First, go back to the “Tools” menu and then click on “Accounts”



2. Click on the “Add” button, and select the option that is labeled “Directory Service”.

Directory Service


3. When prompted enter “” for the “Internet Directory(LDAP) Server:” value, and click “Next”

Internet Directory(LDAP) Server


4. On the next screen “Check E-mail Addresses” make sure to select “no” (OE has been known to have problems with this), then click “Next”

Check E-mail Addresses


5. On the next page, click “Finish”



6. Now we’re back to the “Internet Accounts” window, so click on the “Directory Service” tab, click once on the “” entry, and then click the “properties” button

Internet Accounts


7. In the new window that appears (“ Properties”), click on the “Advanced” tab, then fill in the information as seen below (search base: “o=University of Minnesota, c=US”), then click “Okay”. Finally, close the “Internet Accounts” window by clicking “Close”

Advanced Tab


8. To find someone in the x.500 database using the LDAP service in Outlook Express, go to “Edit” on the menu bar, then select “Find” and then “People”

LDAP Service


10. Make sure the “Look in:” dropdown reads “”, then enter someone’s name into the “Name: ” field and press “Find Now”

Find Now

Address Book Setup

1. To open the Address book click on “Tools” in the menu bar, then select “Address Book”

Address Book


2. To add someone to your personal address book, click on the “New” button and then select “New Contact”

New Contact


3. Fill out as much information as you feel necessary in the window that appears, then click “Ok”



4. You should now notice a new entry in your Address Book. We can also create e-mail lists by clicking on “New” again and selecting “Group List” to get this page. In “Group Name” type what you want to name the e-mail list, and then click “Select Members”

Select Members


5. To Add users to the list, select them in the window on the left, and click on “Select” to move them to the right (which represents the list members). When done, click “OK” to exist the “Select Group Members” window, and then “OK” again to exit the list properties window.

Select Group Members


6. To use the address book in addressing a letter, first start a new e-mail by going to “New” and then selecting “Mail Message”. Clicking on the little “book” icon next to the “To: ” address line will bring up the address book. Simply select the names you wish you appear in the To:, CC:, and BCC: fields, and move them to the proper boxes with the arrow keys, then click “OK”

Mail Message


7. The addresses are inserted into the proper spots in the e-mail header fields, and you are ready to compose your letter.

Email Header Fields